Grant Proposal

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A grant proposal is a concise description of your project that is not only supposed to explain the nature and purpose of your work but also make its relevance clear. Understanding the audience you are writing for, the type of proposals they are looking for, and the basics of grant writing will help you attract attention to your venture and possibly invite outside financing. Following appropriate guidelines, as well as self-generating a suitable structure to adhere to, can aid you in writing a plan that sponsors will be ready to support.

Before Writing

As with any project, before beginning to write, you must create the framework of your writing and select what information to include. Doing this before you start will prevent you from branching out and including excess details that will overload your proposal and render it unintelligible. In addition, adhering to an outline prevents you from skipping over essential steps or avoiding the other extremity of saying too little and not giving enough relevant information.

Ask Yourself Questions about Your Work

Any good researcher understands the goal of their research. This is done by drafting the target that they want to achieve; this is usually linked to proving or disparaging an idea, theory, or conception. This step may seem menial, but since you are the project’s chief executor, convincing others of your work’s importance becomes an impossible task if you do not comprehend the goal yourself. Answering the following questions will aid in creating clear objectives:

  • What is the objective of your project?
  • What are the origins of your motivation?
  • How do you want to go about executing your project?

Create an Outline

The most common structure for a grant proposal starts with an abstract, which is an even more condensed summary of your work, followed by your main text. Either within your introduction, or the paragraph following it, explain the relevance of your work and the details that make it meaningful. After describing the what, why, and how of your research, your next paragraph should deal with explaining what current problem or lack of knowledge makes your project relevant. In different sections, outline your theoretical framework, including an overview of your expertise and literature review, explain your research methods, and include your work, evaluation, and management plans (see Scheme 1). These plans should clarify the process of the research, results assessment, and overall supervision process, proving that you are qualified and ready to begin.

Fundamental Paragraph Sequence for Grant Proposal Scheme
Scheme 1. Fundamental Paragraph Sequence for Your Grant Proposal.

Use an Appropriate Tone

Use a formal, factual tone when writing and do not forget that your goal is to persuade your reader of the validity of your project. Make sure each sentence is relevant and answers any of your pre-set questions, or helps the reader understand the essence of your project. Avoid issues that may be detrimental to your goal of procuring support or financing, such as:

  • Not being concise;
  • Poor writing;
  • Bad grammar;
  • Unstructured arguments.

Beginning to Write

After drafting the structure of your proposal, creating its layout, and writing down an introductory thesis statement that will guide your work, you can now start working on the main body of your plan. At this point, you should have already highlighted the boundaries of your project and limited yourself regarding your chosen topic, time dedicated to the research and, if any, the number of people required. Following a self-generated structure may help in freeing yourself from a detrimental framework, while at the same time helping you create a strong, academic-level proposal.

Include a Needs Assessment

This section must be an extended explanation of the relevance of your research that should include specific and pertinent data to support your argument in favor of your project. Explain the existing issue, its background, and why changing it is important and, therefore, why your work should be encouraged. Showing that you understand the needs of your target group becomes an essential additional step in demonstrating the priority of your project.

Write Your Theoretical Framework and Literature Review

Based on your professional credentials, you must explain why you are the most suited candidate for conducting the outlined research. Your assisting literature review in this section must support what you have previously stated in your “Needs Assessment”, thus demonstrating that credible sources written by specialists support your research tangent (see Scheme 2). After outlining the general problem, you should then state the role of your research in amending this existing gap in knowledge, and explicitly drafting what information, in particular, you hope to expose.

How to Write a Good Grant Proposal
Scheme 2. Factors that Support your Proposal.

Explain Your Research Methods

Your methodology is the way you have planned to go about conducting your research. This part of your proposal should answer questions related to how you want to achieve the results generalized in previous sections. Based on the introduction to your subject in earlier parts, you may go into more details, acquainting your audience with the specifics of the topic. Meticulously explain the design of your research, such as the nature of the subject studied, and how you will obtain and analyze the results. However, this is not the appropriate section to evaluate the outcomes as per the “Needs Assessment,” and you should, instead, explain how you plan to assess the results without fitting them into a grand narrative.

Create Work, Evaluation, and Management Plans

Your project’s three plans are a systematic explanation of the sequence of your actions that demonstrate your preparedness to execute, assess, and regulate your work. Having every single step written out not only helps give your research structure but also shows your readiness levels, therefore representing you professionally to those who might be willing to support your work. You must show that you have given thought to all the details of your work plan and can explain it succinctly. It is encouraged that you use tables and graphics in the “Plan” sections of your proposal, sometimes relying only on them, as these parts should include a brief but encompassing compilation of your work process.

Write Your Conclusion and Attribute Your Citations

Most grant proposals do not require a conclusion but, just as in any written work, your summary should restate your thesis statement in a way that reemphasizes your text’s main body. Finally, you must make sure that:

  • Your main points are interconnected and support each other;
  • Your reader understands the importance and impact of your project;
  • You have explicitly explained how you will put your theoretical plan into action;
  • You have cited any used literature appropriately with a consistent style, which demonstrates that appropriate sources support your work.


It is possible to garner outside assistance by adhering to strict rules, such as a citation style, lack of plagiarism, and meticulous planning. To obtain support for your project, you must indicate not only professional integrity but also actualize your work and highlight its relevance. Using and modifying a pre-existing structure will help you accurately divide your project into coherent sections, making the key points of your research easy to understand and its value obvious to potential backers.

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